We are looking for an

Office Coordinator

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cr careers
You

CloudRaker is looking for an Office Coordinator to join our Montreal team. The ideal candidate is bilingual, highly organized and loves handling logistics both big and small. A warm and social person, you’ll need to put everyone who walks into the office at ease, while commanding the reception desk, creating a fun work environment, and supporting the CEO and President. Breaking stupid rules is part of the job, so we’re looking for someone who’s willing to try new ways of resolving problems and coming up with innovative solutions.

Us

We’re not your average agency. We work hard but don’t take ourselves too seriously. 

We’re a tight knit team of gif-loving, business transforming, franglais-speaking creators and meme makers who collaborate to do great things. 

If you prefer variety over predictability, feel comfortable chatting with anyone, know how to put together an event that gets people excited, and don’t mind the occasional negotiation, then we think this could be the job for you.

Your day to day will be...

Act as the first point of contact for people entering the office (welcome clients and guests, sign for deliveries, and send and receive packages, etc.);

Act as Executive Assistant to the President & CEO, scheduling meetings with key contacts, keeping them on schedule throughout the day, and managing special projects;

Organize travel, meeting logistics, and provide general support for team members in the Montreal and Toronto offices;

Arrange client and agency catering, keep the kitchen clean and humming (i.e. keep our fridge and cupboard full by ordering food, start the dishwasher after lunch, and make sure we never, ever run out of coffee);

Ensure the Montreal office is organized, tidy, and well supplied;

Track office supply inventory and order as needed;

Resolve minor tech issues that come up around the office following a training (i.e. connecting screens, setting up a video call, etc.);

Proactively find solutions to improve our operations and collaboration with the Toronto team;

Organize and coordinate our activities and events (from training sessions and team lunches, to 5a7s and holiday parties); 

Work with the building’s maintenance team to coordinate repairs and upgrades;

Help onboard new employees and get them settled in;

Support the team with various tasks as needed.

You have...

Excellent problem solving skills; 

Great communication skills in English and French (you must be able to write in both languages);

Event planning experience;

A sense of initiative and great interpersonal skills;

Exceptional organizational, and analytical skills;

The ability to juggle multiple projects and know how to prioritize;

Discretion and diplomacy;

Some basic tech knowledge (connecting a bluetooth mouse doesn’t scare you).

You are...

An organizational ninja, from scheduling to event planning, it’s what you enjoy doing;

Proactive and self-motivated, outgoing, and detail-oriented;

A natural party planner with a knack for thinking of cool activities and fun spots;

Computer literate;

Able to balance work and play;

An eternal optimist with a positive attitude;

Moderately handy, able to lift the occasional heavy box, and have a valid driver's license (would be nice).

Act as the first point of contact for people entering the office (welcome clients and guests, sign for deliveries, and send and receive packages, etc.);

Act as Executive Assistant to the President & CEO, scheduling meetings with key contacts, keeping them on schedule throughout the day, and managing special projects;

Organize travel, meeting logistics, and provide general support for team members in the Montreal and Toronto offices;

Arrange client and agency catering, keep the kitchen clean and humming (i.e. keep our fridge and cupboard full by ordering food, start the dishwasher after lunch, and make sure we never, ever run out of coffee);

Ensure the Montreal office is organized, tidy, and well supplied;

Track office supply inventory and order as needed;

Resolve minor tech issues that come up around the office following a training (i.e. connecting screens, setting up a video call, etc.);

Proactively find solutions to improve our operations and collaboration with the Toronto team;

Organize and coordinate our activities and events (from training sessions and team lunches, to 5a7s and holiday parties); 

Work with the building’s maintenance team to coordinate repairs and upgrades;

Help onboard new employees and get them settled in;

Support the team with various tasks as needed.

Excellent problem solving skills; 

Great communication skills in English and French (you must be able to write in both languages);

Event planning experience;

A sense of initiative and great interpersonal skills;

Exceptional organizational, and analytical skills;

The ability to juggle multiple projects and know how to prioritize;

Discretion and diplomacy;

Some basic tech knowledge (connecting a bluetooth mouse doesn’t scare you).

An organizational ninja, from scheduling to event planning, it’s what you enjoy doing;

Proactive and self-motivated, outgoing, and detail-oriented;

A natural party planner with a knack for thinking of cool activities and fun spots;

Computer literate;

Able to balance work and play;

An eternal optimist with a positive attitude;

Moderately handy, able to lift the occasional heavy box, and have a valid driver's license (would be nice).