Office Coordinator
The role
If you prefer variety over predictability, feel comfortable chatting with anyone, know how to put together an event that gets people excited, optimize employee’s days and don’t mind the occasional negotiation, then we think this could be the job for you.
The biggest responsibility of this position is to engage employees, find ways to get people back to the office not by forcing it, but by coming up with events and strategies that get people excited and connecting at the office, both in Montreal and Toronto.
About us
With offices in Montreal and Toronto, altavia.cloudraker specializes in delivering leading-edge marketing and technology solutions that empower retail & health brands to design a future people want to engage with.
We call this Bionic Growth.
We advance businesses by reframing the challenge. By unlocking insight and unleashing technology, we develop products & systems that create human connections. Bridging strategy and activation, we empower your business to make strategic decisions to foster bionic growth and create a sustainable competitive advantage.
As part of Altavia—an independent, global federation of entrepreneurs—we have 38 years of industry experience in retail and health support for our clients across 45 countries. Our dedicated retail and health advisors are experts in business design, brand building, digital technology and data performance.
Day-to-day
- Organize and coordinate our activities and events (from training sessions and team lunches, to 5a7s and holiday parties);
- Organize and coordinate different employee engagement initiatives with a budget;
- Act as the first point of contact for people getting in touch with our virtual and physical office (welcome clients and guests, sign for deliveries, and send and receive packages, etc.);
- Help the executive team (President, CEO and Chief Strategy Officer) in scheduling meetings with key contacts and some admin support;
- Keep the kitchen clean and humming (i.e. keep our fridge and cupboard full by ordering food, start the dishwasher after lunch, and make sure we never run out of coffee or snacks);
- Ensure the Montreal and Toronto office are organized, tidy, and well supplied;
- Track office supply inventory and order as needed;
- Resolve minor tech issues that come up around the office following a training (i.e. connecting screens, setting up a video call, etc.);
- Proactively find solutions to improve our operations and collaboration with the Toronto team;
- Work with the building’s maintenance team to coordinate repairs and upgrades;
- Help onboard new employees and get them settled in;
- Support the team with various tasks as needed. Participation in special projects
- Various data entries & management for projects;
You have
- Excellent problem solving skills;
- Great communication skills in English and French (you must be able to write in both languages);
- Event planning experience;
- A sense of initiative and great interpersonal skills;
- Exceptional organizational, and analytical skills;
- The ability to juggle multiple projects and know how to prioritize;
- Discretion and diplomacy;
- Some basic tech knowledge (connecting a bluetooth mouse doesn’t scare you).
You are
- An organizational ninja, from scheduling to event planning, it’s what you enjoy doing;
- Proactive and self-motivated, outgoing, and detail-oriented;
- A natural party planner with a knack for thinking of cool activities and fun spots;
- Computer literate;
- Able to balance work and play;
- An eternal optimist with a positive attitude;
- Moderately handy, able to lift the occasional heavy box, and have a valid driver's license (would be nice). We appreciate all applicants, however only those selected for an interview will be contacted.
- A team-player who doesn’t just say yes, but proactively thinks if there’s a better way to go about a project than what’s originally in mind.
